Event Sponsorships

Industry Forums provide an opportunity to present an educational topic related to neuromuscular disease (NMD) during breakfast or lunch. Show your organization’s commitment to the NMD community through this exclusive opportunity. MDA does not offer CME credit for these programs. If CME is required, industry sponsors must provide this through a separate accredited provider.

Breakfast forums are limited to a maximum of 150 attendees, including any participating seated staff in the audience. All breakfast forums must not exceed 45-minutes and must end at least 15 minutes before morning programming begins. Failure to comply with these guidelines may result in the forfeiture of the opportunity to host a forum at future events.

Industry Forum Inclusions and Guidelines 

• Standard AV Package: One (1) screen, one (1) LCD projector, one (1) wireless remote with a laser
  pointer, one (1) podium microphone and one (1) confidence monitor.
  • If additional AV equipment or staging is required, sponsors must contact the MDA Conference team for introduction with preferred vendors. All additional AV costs are the responsibility of the sponsor.
•  Food & Beverage (F&B) Included: The cost of food and beverage service for Industry Forums is included in the sponsorship fee.
  • A hot breakfast buffet will be provided. If your organization requires a different breakfast option or if any invited speaker has specific dietary restrictions, please notify the MDA Conference team no later than Monday, January 11, 2027.
• MDA will record and live stream all Industry Forum sessions. Sponsors will receive a copy of the recording post-conference.
• Sponsors may host a recording of their session on MDA’s virtual platform for up to three (3) months.
• MDA will send two emails announcing your sponsorship four (4) weeks and two (2) weeks before the conference.
• MDA will provide four (4) complimentary One-Day passes exclusively for invited speaker(s).
• MDA does not track in-person attendance at Industry Forums. Sponsors are encouraged to track their own engagement using RSVPs and/or a lead retrieval system.
• Room location name and floorplan will be provided to the sponsor by early 2027.
• Industry Forum Rehearsal: Access to the session room for rehearsals is limited to the two (2) hours immediately prior to the scheduled start time. An AV tech(s) will be on hand for support. Rehearsals needing additional time must be scheduled in separate meeting space secured through MDA no later than Friday, December 18, 2026; additional fees will apply. Space is limited and not guaranteed.
• It is recommended that all forum speakers be present in person for an optimal session
• One information sign (up to 36″ to 96″) may be placed the night before and/or the day of your event in the conference registration area. Sponsor must provide and place sign in designated area.

Industry Forums provide an opportunity to present an educational topic related to neuromuscular disease (NMD) during breakfast or lunch. Show your organization’s commitment to the NMD community through this exclusive opportunity. MDA does not offer CME credit for these programs. If CME is required, industry sponsors must provide this through a separate accredited provider.

Lunch forums are limited to a maximum of 250 attendees, including any participating seated staff in the audience. All lunch forums must not exceed a duration of 75 minutes and must conclude at least 15 minutes prior to the start of afternoon sessions. Failure to comply with these guidelines may result in the forfeiture of the opportunity to host a forum at future events.

Industry Forum Inclusions and Guidelines

• Standard AV Package: One (1) screen, one (1) LCD projector, one (1) wireless remote with a laser
  pointer, one (1) podium microphone and one (1) confidence monitor.
  • If additional AV equipment or staging is required, sponsors must contact the MDA Conference team for introduction with preferred vendors. All additional AV costs are the responsibility of the sponsor.
•  Food & Beverage (F&B) Included: The cost of food and beverage service for Industry Forums is included in the sponsorship fee.
  • A hot lunch buffet will be provided. If your organization requires a different lunch option or if any invited speaker has specific dietary restrictions, please notify the MDA Conference team no later than Monday, January 11, 2027.
• MDA will record and live stream all Industry Forum sessions. Sponsors will receive a copy of the recording post-conference.
• Sponsors may host a recording of their session on MDA’s virtual platform for up to three (3) months.
• MDA will send two emails announcing your sponsorship four (4) weeks and two (2) weeks before the conference.
• MDA will provide four (4) complimentary One-Day passes exclusively for invited speaker(s).
• MDA does not track in-person attendance at Industry Forums. Sponsors are encouraged to track their own engagement using RSVPs and/or a lead retrieval system.
• Room location name and floorplan will be provided to the sponsor by early 2027.
• Industry Forum Rehearsal: Access to the session room for rehearsals is limited to the two (2) hours immediately prior to the scheduled start time. An AV tech(s) will be on hand for support. Rehearsals needing additional time must be scheduled in separate meeting space secured through MDA no later than Friday, December 18, 2026; additional fees will apply. Space is limited and not guaranteed.
• It is recommended that all forum speakers be present in person for an optimal session
• One information sign (up to 36″ to 96″) may be placed the night before and/or the day of your event in the conference registration area. Sponsor must provide and place sign in designated area.

Wednesday marks the final day of the conference, featuring highly anticipated oral abstract presentations. These sessions deliver high-impact insights and the latest clinical and scientific findings. The new Exclusive Wednesday Breakfast Forum provides a prime opportunity to connect with attendees as they prepare for the day ahead.

This forum will accommodate up to 400 attendees, including any participating staff seated in the audience. The breakfast forum must not exceed 45 minutes and must conclude at least 15 minutes prior to the start of morning programming. Failure to comply with these guidelines may result in the forfeiture of the opportunity to host a forum at future events.

Industry Forum Inclusions and Guidelines

• Standard AV Package: One (1) screen, one (1) LCD projector, one (1) wireless remote with a laser
  pointer, one (1) podium microphone and one (1) confidence monitor.
  • If additional AV equipment or staging is required, sponsors must contact the MDA Conference team for introduction with preferred vendors. All additional AV costs are the responsibility of the sponsor.
•  Food & Beverage (F&B) Included: The cost of food and beverage service for Industry Forums is included in the sponsorship fee.
  • A hot breakfast buffet will be provided. If your organization requires a different breakfast option or if any invited speaker has specific dietary restrictions, please notify the MDA Conference team no later than Monday, January 11, 2027.
• MDA will record and live stream all Industry Forum sessions. Sponsors will receive a copy of the recording post-conference.
• Sponsors may host a recording of their session on MDA’s virtual platform for up to three (3) months.
• MDA will send two emails announcing your sponsorship four (4) weeks and two (2) weeks before the conference.
• MDA will provide four (4) complimentary One-Day passes exclusively for invited speaker(s).
• MDA does not track in-person attendance at Industry Forums. Sponsors are encouraged to track their own engagement using RSVPs and/or a lead retrieval system.
• Room location name and floorplan will be provided to the sponsor by early 2027.
• Industry Forum Rehearsal: Access to the session room for rehearsals is limited to the two (2) hours immediately prior to the scheduled start time. An AV tech(s) will be on hand for support. Rehearsals needing additional time must be scheduled in separate meeting space secured through MDA no later than Friday, December 18, 2026; additional fees will apply. Space is limited and not guaranteed.
• It is recommended that all forum speakers be present in person for an optimal session
• One information sign (up to 36″ to 96″) may be placed the night before and/or the day of your event in the conference registration area. Sponsor must provide and place sign in designated area.

Demonstrate your organization’s dedication to the NMD professional community by sponsoring the MDA Trainee Networking Event, which will be held on Sunday, March 21, 2027. This session will enable up-and-coming neuromuscular-focused clinicians and researchers to network with peers and industry experts.

Sponsorship benefits include:

• Opportunity to speak for 10-minutes to the trainees on a subject of your choice that is important to early-career NMD clinicians and researchers.
• Acknowledgment of your support through signs featuring your company logo.
• MDA to provide light snacks and beverages.

Meeting suite rentals provide organizations with a private space to host meetings or gatherings. All meetings must comply with the regulations and guidelines outlined by the MDA Conference (refer to details below). The price is charged per day, and the meeting rooms will be located within the hotel.

Please note that the number of available rooms is limited, and they will be allocated on a first-come, first-served basis. Event attendees and sponsors may not reserve this space directly with the hotel.

The location of the meeting suite will be assigned no later than Wednesday, January 20, 2027, and any communication with hotel should not be attempted without prior consent from MDA. MDA will provide the contact information for food & beverage and AV services.

Companies must exhibit and/or sponsor the 2027 MDA Clinical & Scientific Conference to qualify for a Meeting Suite rental.

Deadline:
Meeting Suite inventory is limited and it is recommended to submit requests as early as possible. At no time does MDA guarantee availability and space is assigned on a first-come, first-served basis.

Meeting Suite Guidelines:

• Internal company meetings are permitted at any time.
• Meetings held during official conference sessions may not include more than three (3) healthcare professionals (HCPs) at any given time.
• If a meeting or event includes more than three (3) HCPs, an Ancillary Event application must be submitted. Additional fees may apply. All ancillary meetings and events must comply with established Ancillary Event Guidelines, including approved scheduling and timing requirements. (Please refer to the Ancillary Meetings section for full criteria, guidelines and requirements.)
• Please note: the meeting space is not forklift accessible; only pallet jacks may be used for any necessary transport.

An ancillary event is defined as any function held in connection with the MDA Clinical & Scientific Conference by any organization other than MDA. All ancillary events require prior approval from MDA.

Requests will be reviewed in the order received. Please allow up to two weeks for review and confirmation of space availability. The $6,000 fee does not include food and beverage (F&B) or audiovisual (AV) services. If these services are needed, they must be requested at the time of application. Incomplete applications will not be accepted.

To be eligible for ancillary event space, companies must be an exhibitor and/or sponsor of the 2027 MDA Clinical & Scientific Conference.

If space is available, assignments will be made no later than Wednesday, January 20, 2027.

If your organization plans to hold an ancillary event, please submit the Ancillary Events Request Form to request the meeting space. Please note that meeting space cannot be reserved directly through the hotel.

Ancillary Event Deadline:
Ancillary event space requests must be submitted no later than Monday, January 11, 2027; however, submission by this date does not guarantee availability, as space is assigned on a first-come, first-served basis.

Please contact MDA Conference Team at [email protected] with questions regarding meeting suites & ancillary events.