Sunday, March 21
(Welcome Reception in the Exhibit Hall)
6:00 PM – 8:00 PM ET
Monday, March 22
10:15 – 10:45 AM ET
12:00 – 1:30 PM ET
3:45 – 4:15 PM ET
6:00 – 8:00 PM ET
Tuesday, March 23
10:15 – 10:45 AM ET
12:00 – 1:30 PM ET
3:45 – 4:15 PM ET
6:00 – 8:00 PM ET
*Exhibit hours are subject to change until the agenda is finalized. Any updates will be communicated to exhibitors as soon as possible.
Friday, March 19 (20x20 only) |
1:00 PM - 8:00 PM ET |
Saturday, March 20 (10′ x 20′ – 20’ x 20’ only) |
7:00 AM - 8:00 PM ET |
All exhibits must conclude set up by 8:00 PM ET on Friday, March 19 and Saturday, March 20. Exhibitors who do not meet this deadline will incur a $3,000 per hour penalty for non-compliance with event regulations and risk forfeiting future exhibit opportunities.
Display crates for booths 10×20 and larger must be removed from the exhibit floor by 7:00 PM ET on Saturday, March 20.
Sunday, March 21 (All exhibitors and Patient Advocacy Pavilion) |
7:00 AM - 4:00 PM ET |
All large display crates must be removed from the exhibit floor by 1:00 PM ET on Sunday, March 21.
All booths and exhibit set up must be complete by Sunday, March 21 at 4:00 PM ET for inspection before the evening reception.
Exhibitors who do not meet this deadline will incur a $3,000 per hour penalty for non-compliance with event regulations and risk forfeiting future exhibit opportunities.
Booths (10x10 and larger)
Tuesday, March 23 |
8:00 PM - 11:00 PM ET |
Wednesday, March 24 |
8:00 AM - 5:00 PM ET |
Patient Advocacy Pavilion
Tuesday, March 23 |
8:00 PM - 10:00 PM ET |
Dismantling any booth prior to scheduled time is strictly prohibited. Consequences, including penalties and fines, may be applied for any resulting disruptions, loss of business, accidents, or injuries.
Booth Fees
Includes both live and virtual exhibits
20' x 20' Booth (based on availability) |
$20,800 |
| Corner 10' x 10' Booth (up to 10' x 30') | $48 per square foot |
| 10' x 10' Booth | $45 per square foot |
Virtual exhibit page guidelines will be sent once exhibit space has been paid in full.
Please be advised that distributing external food or beverages within the exhibit hall is prohibited. All food and beverage requests for exhibitor booths or event functions must be ordered through the Rosen Shingle Creek. If your organization intends to offer food and/or beverage items, you must notify MDA of your intentions to do so and obtain written approval by MDA in advance of the conference by emailing [email protected]. Subsequently, coordination with the hotel must be arranged and a form must be completed and submitted to the Rosen Shingle Creek. Exhibitors may not be in contact with hotel until MDA approves. Failure to adhere to these guidelines may lead to the forfeiture of exhibiting privileges.
All booth design guidelines & deadlines will be available Fall 2026.
The price of the booth includes the following:
*An exhibit hall badge does not provide access to any conference sessions. To attend all conference sessions, registration as an Industry Sponsor is required.
Booth Reservations
The booth selection process is on a first-come, first-served basis and must be reserved via the conference exhibit portal. Email reservations for exhibit booths will not be accepted.
Booth reservations are payable by credit card and payment is due at the time of selection.
The exhibit hall will be located in the Gatlin Ballroom at the Rosen Shingle Creek. Complete rules and show services will be available in the exhibitor kit. Freeman will be the general contractor for the exhibit hall.
To secure your booth, please click here.
Cancellation of Space
Notification of an exhibitor's decision to cancel their space must be sent via email to [email protected].
Any company that does not notify MDA of its cancellation by December 17, 2026, or does not occupy its space on-site, will forfeit 100% of its exhibit fee.
| Task | Deadline | Exhibitor Type |
|---|---|---|
| Virtual Booth Materials Due to MDA | December 18, 2026 | All Exhibitors |
| Booth Floorplan Due to MDA | December 21, 2026 | 10x20, 10x30, 20x20 |
| Early Bird Registration Deadline | December 31, 2026 | All Exhibitors |
| Ancillary Events Applications Due to MDA | January 20, 2027 | All Exhibitors |
| EAC Forms Due to MDA | February 12, 2027 | All Exhibitors |
| COI Forms Due to MDA | February 12, 2027 | All Exhibitors |
*All dates and times are subject to change.
Please be aware that fraudulent companies may attempt to contact exhibitors, claiming to offer access to MDA Conference attendee lists or promoting services such as hotel bookings or booth construction.
Do not respond to these solicitations. MDA does not sell or rent attendee lists under any circumstances.
Only vendors listed in the official MDA Exhibitor Kit are authorized to support our event. We do not share information with third parties, and any outreach claiming to represent MDA without prior confirmation should be treated with caution.
If you receive any suspicious communication or are unsure whether a vendor is affiliated with MDA, please contact us immediately at [email protected].
Booth Configuration:
Your booth configuration as originally sold is not permitted to be altered without written approval from MDA.
Exhibitors may combine a max. of three (3) 10×10 in-line booths. In-line booths cannot exceed 10×30.
Exhibitors are prohibited from combining a pod of four (4) 10×10 booths into one (1) 20×20 booth; exhibitors are permitted to combine a pod of four (4) 10×10 booths into two (2) 10×20 booths with pipe & drape separating each booth.
*Elements of the floorplan are subject to change. For optimal viewing of the floorplan, please click the image below to enlarge.
