Exhibit Information

All exhibits must conclude set up by 8:00 PM ET on Friday, March 19 and Saturday, March 20. Exhibitors who do not meet this deadline will incur a $3,000 per hour penalty for non-compliance with event regulations and risk forfeiting future exhibit opportunities.

Display crates for booths 10×20 and larger must be removed from the exhibit floor by 7:00 PM ET on Saturday, March 20.

All large display crates must be removed from the exhibit floor by 1:00 PM ET on Sunday, March 21.

All booths and exhibit set up must be complete by Sunday, March 21 at 4:00 PM ET for inspection before the evening reception.

Exhibitors who do not meet this deadline will incur a $3,000 per hour penalty for non-compliance with event regulations and risk forfeiting future exhibit opportunities.

Booths (10x10 and larger)

Patient Advocacy Pavilion

Dismantling any booth prior to scheduled time is strictly prohibited. Consequences, including penalties and fines, may be applied for any resulting disruptions, loss of business, accidents, or injuries.

Booth Fees

Includes both live and virtual exhibits

Virtual exhibit page guidelines will be sent once exhibit space has been paid in full.

Please be advised that distributing external food or beverages within the exhibit hall is prohibited. All food and beverage requests for exhibitor booths or event functions must be ordered through the Rosen Shingle Creek. If your organization intends to offer food and/or beverage items, you must notify MDA of your intentions to do so and obtain written approval by MDA in advance of the conference by emailing [email protected]. Subsequently, coordination with the hotel must be arranged and a form must be completed and submitted to the Rosen Shingle Creek. Exhibitors may not be in contact with hotel until MDA approves. Failure to adhere to these guidelines may lead to the forfeiture of exhibiting privileges.

All booth design guidelines & deadlines will be available Fall 2026.

The price of the booth includes the following:

• Company listing published online and in mobile app
• Four (4) exhibit hall badges per 10' x 10' booth space*
• Access to sponsorship and promotional opportunities
• 2-line identification sign showing company name and booth number (10' x 10' - 10' x 30' only)

*An exhibit hall badge does not provide access to any conference sessions. To attend all conference sessions, registration as an Industry Sponsor is required.

Booth Reservations

The booth selection process is on a first-come, first-served basis and must be reserved via the conference exhibit portal. Email reservations for exhibit booths will not be accepted.

Booth reservations are payable by credit card and payment is due at the time of selection.

The exhibit hall will be located in the Gatlin Ballroom at the Rosen Shingle Creek. Complete rules and show services will be available in the exhibitor kit. Freeman will be the general contractor for the exhibit hall.

To secure your booth, please click here.

Cancellation of Space

Notification of an exhibitor's decision to cancel their space must be sent via email to [email protected].

Any company that does not notify MDA of its cancellation by December 17, 2026, or does not occupy its space on-site, will forfeit 100% of its exhibit fee.

• 50% of booth fees will be retained by MDA if cancelled before October 30, 2026 before 11:59 PM ET
• 75% of booth fees will be retained by MDA if cancelled between October 31 - December 17, 2026 before 11:59 PM ET
• No refunds after December 18, 2026

*All dates and times are subject to change.